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6 tips for avoiding financial disaster when starting a business

Before taking on a new venture, make sure you are on solid financial footing.
By Jennifer Woods |

Starting your own business could be the ticket to the personal autonomy and financial independence you have always wanted. If it does not work out as planned, though, it may feel more like a nightmare—particularly if it has made a mess of your personal finances.


That is why, before embarking on a new venture, it is important to be on solid financial footing and have a plan in place to ensure that your personal wealth will be protected, regardless of how your business fares in the future.  




1. Do not put all of your eggs in one basket.

The only thing worse than having a business fail is having a business fail after you have invested all of your money in it.


“Entrepreneurs tend to be serial optimists,” said Nate Wenner, principal and regional director of financial advisory firm Wipfli Hewins Investment Advisors. “But you need to be prepared for the potential downside of different scenarios.”



“I’ve had clients liquidate their individual retirement accounts to start a business, take every dollar out of their checking accounts or max out their credit cards to fund their businesses and keep them operational,” Wenner said. “Sometimes it works, but sometimes it doesn’t. If things don’t go well and you’ve cashed in everything, or you’re thin on your own personal financial assets, what’s your fallback?”



2. Maintain a good emergency cash cushion.


The standard rule of thumb is to have three to six months of emergency cash on hand. However, Eric Roberge, a certified financial planner and founder of investment-advisory firm Beyond Your Hammock, said entrepreneurs need a much bigger cushion—especially if they have no other income stream.


“I’d keep two years of expenses held back that you can live on," Roberge said. "You don’t want to be stressed out about your finances while you’re starting a business."


Having a strong financial foundation in place was key for Manpreet Singh when he co-founded TalkLocal, a home-services marketplace that connects consumers to local pros. Singh, who also happens to be a chartered financial analyst, said, “One thing people don't realize is that, at the onset, the entrepreneur is a company's only asset. So, if the entrepreneur is failing financially, the business doesn't stand a chance.”


Related: Tony Robbins: The Best Financial Decision Every Entrepreneur Must Make



“My fate and the fate of our business was so intertwined that I initially treated myself like the business itself. I moved back to my parent's home and we even launched the business from the basement,” Singh said. “Cohabitation was a simple way for me to cut my largest personal expense. Meanwhile, holding onto my day job held greater benefits than costs for the year or so that we spent refining our product and business model.”



3. Do not co-mingle your assets.


Keeping business and personal expenses separate is a must when starting a business, whether you are shelling out small sums of money or making a significant financial investment.


Any money you spend on valid business-related expenses–anything from consulting fees to office supplies—is deductible from the business income. The more deductions you have, the less you will owe the government.


Experts recommend opening a separate business credit card and business bank account, as well as putting an accounting system in place to track your expenses. Accounting software such as QuickBooks is a good low-cost option, but if the business requires more extensive expense tracking it might be prudent to hire a bookkeeper.



4. Diversify your investments.


Most people understand the benefits of having a well-diversified investment portfolio, yet business investments are often excluded from the group.


“If you’re taking on the high risk of starting a business, your other investments need to be much more conservative,” Roberge said. He believes in diversifying between a range of asset classes, including stocks, real estate, commodities, bonds, and cash to reduce overall risk.


In addition, he said, entrepreneurs need to be mindful about loading up on investments in their area of expertise. For example, if you own a lot of tech stocks and then start a tech company, you are overloaded in the sector, which “completely shifts the allocation—you have to make sure you understand what that means for your risk going forward.”


Related: 3 of the Worst Millennial Money Habits



5. Make sure you are adequately insured.


There are a lot of things that could go wrong when starting a new business, so it is a good idea to speak with a financial professional to determine where insurance policies may be helpful in mitigating certain risks.


Marguerita Cheng, chief executive of Blue Ocean Global Wealth, said disability insurance is one of the most important, though often neglected, forms of insurance for business owners.


“Disability insurance protects your greatest asset: your ability to make income," she said. "If you are the sole breadwinner, then that is really important.”


Additionally, she said there are other options depending on the type of business you are running. There are certain policies if you are working from home, purchasing expensive equipment, or even using your car for business purposes.


There are also policies to protect people in the business, such as errors-and-omissions policies, which cover damages related to professional advice; directors-and-officers insurance to protect against legal action brought against a company director or officer; and key person insurance, which pays out if your partner or a key employee dies.




6. Do not forget the BIR.

Speaking with a tax expert is one of the most valuable things you can do to ensure you are setting up your business structure properly and maximizing your deductions.


It is also important to make sure you do not make any costly mistakes, which is easy to do since BIR (Bureau of Internal Revenue) rules can be tricky to understand. For instance, one common tax misstep that entrepreneurs make is failing to pay themselves a salary.



“A lot of people are running so thin that they don’t pay themselves a salary for a long time, either trying to get the business cash flowing or to avoid going further into debt,” said Wenner.


However, if the business is audited and the BIR sees that the business is not paying you, and therefore the government is losing out on those tax pesos, it could be an issue.


Related: Tax evasion vs. tax avoidance: What's the difference?



Copyright © 2015 Entrepreneur Media, Inc. All rights reserved.

This article originally appeared on Minor edits have been done by the editors.


Photos from Thinkstock; Shutterstock; Flickr (Lynda Giddens); and the Bureau of Internal Revenue Philippines website

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